Entering into an Agreement with DCPS
In addition to being registered as a School Program Provider (SPP), you must have an official agreement in place with the district before you can begin programming. Agreements formalize important aspects of your organization's partnership with DCPS.
Memorandums of Agreement (MOAs) are only for partners who provide their services free of charge to DCPS. If you are charging DCPS directly for services, please work with your DCPS Central Office or school point of contact to establish a purchase order.
The MOA process can take ~90 days to complete. Please plan accordingly.
01
Fill out the MOA Request Form
Memorandums of Agreement (MOAs) are only for partners who provide their services free of charge to DCPS. If you are charging DCPS directly for services, please work with your DCPS Central Office or school point of contact to establish a purchase order.
Estimated Time: 15 minutes
02
Review your draft MOA and submit your insurance documents
Following your MOA request, your program information will be sent to the DC Office of Risk Management (DC ORM) who will determine the insurance requirements for your organization. These requirement will be included in your draft MOA, which will be shared with you along with instructions on uploading your insurance documents to the database.
Insurance Requirements: Your MOA will contain mandatory minimum levels of insurance coverages and amounts that your organization must maintain. All SPPs should expect to be required to maintain the following insurance coverages:
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Commercial General Liability Insurance
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Automobile Insurance
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Sexual Abuse and Molestation Insurance
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Cyber Liability Insurance
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Umbrella Liability Insurance
Note: You will not be allowed to partner with DCPS if you cannot meet the insurance requirements negotiated between your organization and the DC Office of Risk Management.
Estimated Time: 2-3 weeks
03
ORM Insurance Review
Once you upload your insurance documents to the database, they will be sent to DC ORM for review to confirm they meet the requirements outlined in your MOA.
If needed, you and your insurance broker may meet with DC ORM to discuss these requirements.
Estimated Time: 4-6 weeks
04
Obtain a Donation Agreement (if applicable)
If you are providing services or materials free of charge to DCPS, you must obtain a donation agreement. Please see here to get started.
Estimated Time: 4 weeks
05
MOA Signature
Once your insurance has been approved by DC ORM, your MOA will be sent to you and the Chancellor for final signature.
MOAs can ONLY be signed by the DCPS Chancellor. Any agreements signed by principals or other DCPS staff members will not be considered valid.
Estimated Time: 2 weeks