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Requirements to Partner with DCPS

For the safety and security of our schools, students, and partners, DC Public Schools requires certain compliance components to be in place before you can begin to partner with the District. 

The steps below outline the necessary steps you must take before you begin your partnership. Click on each section to learn more.

Think you've completed all of these steps? Confirm with our Partnerships Preparedness Checklist.

Each year, the DCPS Partnerships team hosts a Policy Palooza to help partners navigate these steps and requirements. Click the Play button to the left to watch our latest one.


Register as a School Program Provider (SPP)

All DCPS School Program Providers are required to register with DCPS before working with DCPS schools. The registration process allows DCPS to learn about your program and ensure that your organization is aware of policies and procedures School Program Providers must follow before working in our schools and any costs associated with using DCPS facilities.


Partner with a school

Registered School Program Providers (SPPs) may approach schools to see if their programs align with the needs of their community or if space is available in their building for their program.


Whether simply hosting an organization in the building or collaborating on a program for students, working with SPPs requires an investment of time and resources from both the school and the SPP. Sharing how your organization can support school goals or fill gaps will help the school determine whether your organization is a good fit for their community. 


Enter into an Agreement with DCPS

If your organization is providing a program in collaboration with DCPS, the partnership must be solidified through an official agreement (memorandum of agreement, purchase order/contract). An agreement is not required if you are simply using DCPS facilities and/or not collaborating directly (recruiting students, sharing student data, etc.) with DCPS. 


Clear staff and volunteers with the DCPS Clearance Office

All staff and volunteers must be cleared through the DCPS Clearance Office before working in a building where DCPS students are present for DCPS programming, including SPPs who are not working in collaboration with DCPS but are operating in a building while DCPS is serving its students. No other clearances will be accepted. More information about obtaining clearances can be found here


If working in a DCPS Building outside of regular school hours, secure a Facilities Use Agreement with the Department of General Services (DGS)

DCPS buildings are managed by the Realty Office at the Department of General Services. Depending on the nature of your partnership with the school, fees for rent and related services such as custodial support and security may be applied. Building Use Agreements are required even where there are no DCPS students present for DCPS programming at the time your program is using the building.


If providing free programming to DCPS, obtain a donations agreement

Any programming provided to DCPS free of charge may be considered an in-kind donation. To adhere with rules and regulations governing donations, organizations offering free programming to DCPS must register their donation information here

Think you've completed all of these steps? Confirm with our Partnerships Preparedness Checklist by clicking the button below.

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